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Contract Inventory & Abstraction Audit

Objective

Organizations that manage hundreds or even thousands of operational agreements often face poorly classified documents, scattered versions, and missing links between the master contract and its ancillary terms (NDAs, data-processing addenda, codes of conduct, and so on). Without robust indexing and structured data, they cannot

  • determine which agreements are in force, nearing renewal, or already expired;

  • verify that every mandatory term or ancillary contract has actually been signed;

  • coordinate audits with business teams to confirm whether suppliers are meeting obligations—exposing the company to financial, operational, and compliance risks.

Our Client

This solution serves procurement and vendor-management teams, corporate legal and compliance departments, audit groups, and any organization that needs a unified, actionable view of its contract landscape.

Solution

Looplex Copilot drives a large-scale contract remediation pipeline:

  • Bulk ingestion – Hundreds or thousands of contracts are uploaded at once.

  • Content extraction & classification – The AI reads each document, classifies it (master agreement, amendment, ancillary term), and structures key clauses as data.

  • Linking & status assessment – Every ancillary term is matched to its parent contract, missing documents are flagged, and each agreement is labeled active, up for renewal, or expired.

  • Operational validation workflows – Business units can review whether the product or service is being used as contracted (e.g., excess user seats, under-consumed volumes).

  • Dashboards & reports – A consolidated view shows the health of the entire contract portfolio and highlights upcoming actions.

  • System of record – All sanitized contracts and metadata are stored in Looplex Cases for ongoing lifecycle management.