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Corporate Events Governance And Automation

Objective

Manually drafting minutes, bylaws/charters or operating agreements, call notices, officer/director consents, and related artifacts is slow and error-prone. It requires checking which corporate body may decide a matter, applicable quorum and formalities, juggling redlines by email, and chasing wet/e-signatures.
For corporate groups with dozens or hundreds of entities, data capture for repeat actions (e.g., capital increases, approval of financial statements, election/renewal of directors and officers) must run at scale, with clear control over who drafts, reviews, approves, and signs—hard to audit and standardize without automation.

  • Scalability — run annual and special meeting seasons, board/committee actions, and reorganizations in bulk.

  • Traceability — end-to-end review/signature history with audit trails.

  • Integration — connect to corporate registries and equity/ownership systems.

Who is it for

In-house legal teams and corporate secretariat/governance functions at multi-entity groups, as well as law firms that run recurring corporate actions for multiple companies and need standardization, compliance, and automation.

Solution

End-to-end automation of the corporate actions lifecycle, with smart templates and rules-aware workflows to operate governance at scale—with quality, predictability, and control:

  • Rules-aware, parameterized templates - Generate: annual and special stockholder meeting minutes, Board of Directors/Audit or Fiscal Council/committee minutes, amendments to bylaws or constitutive documents (charter/operating agreement), subscription forms, officer/director acceptance/consent instruments, shareholder notices/call notices, and market/press notices—each with clause logic validating matter-by-body authority and quorum.

  • Structured data capture, including batch runs - Guided forms to collect event data; bulk execution (multi-entity) for meeting seasons, reusing recurring information (terms of office, cap table, stated capital, agendas).

  • Built-in compliance checks - Automatic validations of quorum, notice periods, disqualifications/conflicts, matter-to-body compatibility, resolution numbering, and cross-references.

  • Review and approval workflow (the “redline loop”) - Role-based lanes (drafter, reviewer, approver, signatory), version comparisons (redlines), targeted comments, decision logs, and a complete audit trail.

  • Integrations with corporate and equity data - Connect to entity/ownership management systems to pull cap tables, proxy cards/ballots, option exercises and conversions, and changes to directors/officers; automatically update the corporate records repository.

  • Canonical repository and versioning - Centralized storage with metadata (entity, governing body, fiscal year, resolutions, quorums, participants) and powerful search by event, subject matter, and period—your digital minute book.

  • Governance reporting and KPIs - Dashboards for pipeline/status, review/signature SLAs, corporate calendar, maps of terms of office, and coverage of recurring obligations.